Published 2012-05-25 @ 12:00
Tagged productivity, omnifocus
I wrote a gem with the oh-so-original name of ‘omnifocus’ to help me interact with omnifocus in more sophisticated ways than omnifocus provides up front. Specifically, I wanted to be able to interact with bug trackers, view my tasks in different ways, be able to script up new tasks, and to be able to intelligently schedule my project reviews and my project oriented tasks.
While it does a lot more now, my gem was originally written to just sync tasks from various bug tracking systems (BTS) into omnifocus. This provides me a single point of entry on anything I might need to work on. The syncing is one-way only, partially because it was easier to do, but also because you should communicate why an issue is being closed.
% of sync scanning rubyforge scanning github scanning redmine removing GH-vlad#20 creating GH-vlad#22
By itself, the omnifocus gem doesn’t sync with anything. Instead, it
has a flexible plugin system making it easy to support whatever BTS
you need. There are already many gems for various BTSes. Currently
there are gems for github, bugzilla, pivotaltracker, redmine, rt, and
rubyforge (all named omnifocus-
% gem install omnifocus omnifocus-github % git config --global --add github.user zenspider % git config --global --add github.password yeahright % of sync
Creating Tasks & Projects
You can easily create new projects and tasks with the omnifocus gem:
% of new usage: of new project_name title - create a project task of new nil title - create an inbox task of new project project_name - create a new project project_names = autotest-rails, blog, cast, cola, condo, cooking, ...
This makes it dead simple to create a ton of tasks:
for f in lib/**/*.rb; do of new myproject Code review $f done
Viewing Tasks & Time
The omnifocus gem also provides several views of your tasks:
The projects subcommand gives you a simple aggregated view of your active projects and the number of unscheduled tasks you have in each one:
% of projects 231: 100%: Total 32: 13%: rubygems (1w) 20: 8%: improvement (5w) 19: 8%: image_science (3w) 19: 8%: blog (2w) 17: 7%: vlad (3w) ...
The schedule subcommand shows you what you have scheduled for a given project or context:
% of schedule Releasing date\ tot 1w 2w 3w 5w 7w 2012-05-22 Tue: 2 0 0 0 0 2 2012-05-23 Wed: 1 1 0 0 0 0 2012-05-24 Thu: 8 2 2 2 2 0 2012-05-25 Fri: 6 2 2 2 0 0 ... total: 70 9 18 20 12 11 2012-05-22 Tue 7w: Release heckle 7w: Triage heckle tickets 2012-05-23 Wed 1w: 1.03 Release minitest 2012-05-24 Thu 1w: 1.04 Release zentest 1w: 1.04 Triage zentest tickets ... 2012-05-25 Fri 1w: 1.05 Release isolate 1w: 1.05 Triage isolate tickets ... ...
The time subcommand simply shows you how much scheduled time you have:
% of time all tasks = 26830 minutes = 447.17 hours
The review subcommand shows you your project’s review schedules:
% of review date\ tot 1w 2w 3w 5w 7w 2012-05-25 Fri: 27 8 6 5 6 2 2012-06-01 Fri: 20 0 7 5 6 2 2012-06-08 Fri: 13 0 0 5 6 2 2012-06-15 Fri: 5 0 0 0 3 2 2012-06-22 Fri: 8 0 0 0 6 2 2012-07-06 Fri: 2 0 0 0 0 2 total: 75 8 13 15 27 12 2012-05-25 Fri 1w: Miscellaneous, finances, hoe, isolate, minitest, ruby-trunk, rubygems, zentest 2w: flay, flog, graph, rubyinline, sexp_processor, zenweb 3w: omnifocus-github, omnifocus-redmine, railsbridge, rake-remote_task, vlad 5w: Daily Review, Miscellaneous, improvement, metaruby, png, tedium 7w: heckle, ruby-ometa 2012-06-01 Fri 2w: blog, emacs, improvement, omnifocus, ruby 1.9, ruby2ruby, ruby_parser 3w: image_science, ruby2c, sysadmin, zendebug, zenprofile 5w: Monthly Review, Weekly Review, racc, rdoc_osx_dictionary, seattlerb conf, vacation 7w: event_hook, parsetree ...
The ‘wtf’, or ‘where to focus’ :) subcommand shows you a top-10 aggregate view of your tasks by project/context, context, and project:
% of wtf 38 blog: Writing 77 3 New Feature 32 rubygems 19 rubygems: 3 New Featu 51 Writing 29 improvement 11 improvement: Research 41 2 Bug 19 blog 11 rubygems: 2 Bug 30 Researching 19 image_science 9 sysadmin: Maintaining 16 Shopping 17 sysadmin 8 cooking: Home 14 Aaron 17 vlad 8 image_science: 2 Bug 12 Home 15 cooking 8 improvement: Reading 11 Reading 11 condo 8 zenweb: 3 New Feature 10 Maintaining 9 Worster Ideas Everer 7 Worster Ideas Everer: 10 Organizing 9 zentest
The reschedule subcommand is freakin’ awesome but it is also a bit scary/powerful. In one fell swoop it synchronizes project oriented task repeat intervals to the project review intervals, fixes any project oriented task numeric prefixes to match the project review interval, and it reschedules all project oriented tasks as needed to match an optimally distributed calendar. In other words, it pretty much handles making sure all your ducks are in a row.
The fix_review_dates subcommand reschedules review dates back to Friday in case you ever review a project early or late. This command will be folded into reschedule at some point.